Consulting for Bookkeeping Practices
You know how to do the work. The system is what’s missing. We build the system. The system builds efficiency. Efficiency builds a practice.
We help solo bookkeepers and small practices build a repeatable system for the period-end close — one that drives confidence and accuracy — designed by people who came out of public accounting and know exactly what your clients and their CPAs expect to receive.
The Problem
The process lives in your head.
When you are the whole practice, the close is whatever you remember to do that month. Every client ends up handled slightly differently, and nothing is written down anywhere but in your own working memory.
It holds up until it doesn’t — until clients and CPAs ask you to explain months-old data with no reconciling documents to back it up.
Why Brookhaven Solutions
We came from the other side of the desk.
The Brookhaven Solutions team comes from a public accounting background. We have worked inside tax firms — receiving files from bookkeepers, chasing down what was missing, and reworking what arrived in no condition to use. We know what separates a file that moves straight through from one that comes back with questions, because we were the ones opening them.
The difference is almost never effort. It is whether the close runs in a fixed order, with supporting schedules that prove each balance before the period is deemed closed. That is what turns careful work into work you can be confident in — and it is faster, because nothing has to be worked out twice.
- We know what your clients’ CPAs need.
- In what format, and by when — because we sat on that side of the desk and opened the files ourselves.
- The same close, every month, every quarter, every year.
- Written procedures with the supporting schedules built into them, so the sequence never depends on what you happen to remember during a busy week in April.
- Schedules that prove a balance, not just carry it.
- Every account ties back to something real. The work checks itself as you go, rather than at year end when somebody else finds it.
- Confidence, and the hours that come with it.
- You stop re-deriving the same figures and hunting for what supports a number. A close that proves itself stops doubling back — and it can be handed to someone else without being rebuilt around them.
What We Build
What the system actually looks like.
A close system is a set of schedules and the order you work them in. These are the ones we build most often, grouped the way your balance sheet already sits.
Assets
- Bank reconciliations
- Accounts receivable aging
- Inventory reconciliations
- Investment roll-forwards
- Fixed asset roll-forwards
- Right-of-use lease assets
Liabilities
- Credit card reconciliations
- Accounts payable aging
- Payroll liabilities
- Intercompany liabilities
- Short and long-term debt amortization
- Lease liabilities — operating and finance
Equity
- Retained earnings roll-forwards
- Shareholder and partner equity accounts
- Owner contributions and distributions
Other Statements and Schedules
- Job costing schedules — for your construction clientele
- Cash flow statements — preparation and guidance for use
- Permanent and temporary difference schedules — prepared for the CPA
Which of these a client needs will vary. That every one of them has a schedule behind it does not.
Premium Offers
Financial Dashboards
The figures a client actually asks about, on one page, with the trend behind each. Built off the same close, so the dashboard and the statements never disagree.
Typically shows:
- Cash position and how it is trending
- Revenue and gross margin over time
- Receivables and how quickly they are collected
- The expense lines that moved this period
Three-Statement Models
The income statement, balance sheet, and cash flow statement, linked so a change in one flows through all three. While often built on a projected basis, a solely historical basis can be helpful by providing a consolidated financial overview.
Where it earns its keep:
- A bank wants projections before a loan or a renewal
- A client is weighing a hire, a lease, or a large purchase
- Cash is tight and someone needs to see how far it goes
- Budget season, when the plan should start from actuals
The Engagement
How it works.
-
Discovery call
Twenty minutes on how your practice runs today, where the close breaks down, and what your clients’ CPAs keep sending back.
-
Walkthrough
We map how you close a client from start to finish, and find where the hours and the errors are actually going.
-
We build the system
Written close procedures, checklists, and the supporting schedules that prove each balance — shaped around your practice and delivered one client type at a time, so you can use them as we go.
-
You run it
You end with a close you can run every month, every quarter, every year — train someone else on, and point to when a client’s CPA asks how something was handled.
Scope
Start where it makes sense.
Engagements are sized by the kinds of clients you serve rather than the number of them. Forty similar clients are a smaller job than six across six industries.
Pilot
One client, closed end to end. The procedures, checklists, and schedules for a single engagement, so you can watch the method work before committing the practice to it.
Practice Core
The foundation plus your most common client types, which for most practices covers the bulk of the book.
Full Practice
Every client type you run, plus handover — so the close no longer depends on you being the one to run it.
Start small if you would rather. If you move up a tier later, what you have already paid comes off the larger engagement — you are never charged twice for the same foundation.
Every tier is scoped and priced on the discovery call.
FAQ
Questions we get.
Do you do the bookkeeping?
No. We maintain a small client base of about 10-15, which provides us the opportunity to stay current in the design and use of our systems while helping business owners in our community.
Do you take over my clients?
No. We build the system and you run it. Your client relationships are yours and stay that way — we are not in front of them at any point or in the market for new clients.
Are you a CPA firm?
No. Our background is in public accounting and we have worked inside tax firms, which is where we learned what an efficient bookkeeping system needs to look like. Brookhaven Solutions does not provide tax, legal, audit, or attest services.
My clients are all different. Does one process even work?
That is the normal case, and it is why the build is delivered one client type at a time. You get something usable early, and the process grows to cover the rest rather than arriving as one document you have to adopt whole.
What does it cost?
It depends on how your practice runs today and how many client types the process has to cover. We scope it on the call rather than quote a number that would have to be walked back. That being said, we aim to structure pricing in a way that makes sense for you and your business.
Are the dashboards and models included?
Both sit outside the standard package. They are discounted as add-ons and full price for individual purchases.
A systematized close that proves itself out. Every month, every quarter, every year.
Start with a free consultation.
We will talk through how you close today, where it breaks down, and whether this is worth doing at all. No preparation required on your side — bring your questions.
That opens an email with a short template already filled in. Prefer to write your own? Use the address opposite.
Email us directly.
Helpful to include:
- Whether you work solo or have help
- Roughly how many clients you close each month
- Where the close breaks down for you right now
We read every message ourselves and reply with a couple of times that work.